They provide the best quality for the smallest file size. Which means you’ll be less tempted to type in a random file name and stick your photo someplace you’ll never be able to find it. There’s a photo on your hard drive that’ll hit the bullseye. Flowers? Some photographers use four digits at the end of their filename. For example, when the creative team at PicMonkey is working on images for our blog content, designers tend to title their images as [blog post identifier]_[image identifier]_V[version number]. Wondering how you’ll ever find that one photo you need in your mess of amazing images? Descriptive file names are an important part of organizing, sharing, and keeping track of data files. Image file naming conventions (current best practices?) All operating systems accept them, and dashes work great in URLs. This document explores the general characteristics of records, how records are used and referenced, and the file-naming rules that should be applied to all electronic records. So how about crafting a highly functional naming convention? Best practice for Linux file naming. Get your file naming conventions in place early. This is the same thinking that needs to go into the best practices for your file naming conventions. image.jpg. However, with proper naming conventions and storage practices, you’ll often find the desired photos in a few keystrokes or a quick jaunt through your file system. The new paradigm of file storage and search that doesn’t rely on file name has cost well-beyond what most small companies are willing to spend. File names should allow you to identify a precise experiment from the name. See the below: Name all your files lower case. They should be set up based on a document or content type. Professional photographers spend a lot of time perfecting their craft. This article was written by PicMonkey Staff, a multicellular organism of hive-minded sub-parts who just wanna get you the ideas and information you crave, so you can make powerful images that level up your business. Even if you reduce a thousand shots to a hundred photos to present to clients, you’ll use a lot of space. Yet one vital skill that sometimes gets overlooked is organization, and specifically putting a good file management system in place. You’ll likely want to include the date and client name in each file. Names like “To edit,” “Pending approval,” and “Finalized” can help you stay organized and establish a workflow. It might be tempting to simply create a folder for a client or event, drop all the photos into it, then move on. Why? Choose a format for naming your files and use it consistently. These default identifiers tell you that this file is an image, and where it falls in the order of pictures you took. If you haven’t lost a Micro SD card, give yourself a pat on the back. Following company-wide file naming convention best practices will save you stress and headaches in the long run. The most important aspect of naming files is consistency. The average person will name a file in a way that best suits them and that file name might not have any information to the next person who needs to access the file. Longer file names also tend to be truncated with ellipses, causing you to click to see the full name and thereby slowing your scrolling. What will make most logical sense for your organization? This may save you labor costs and headaches. Then remain as consistent as possible from there. Written for. While it’s good practice to add your company or personal name, it’s also time-consuming and not always necessary. Whatever name you fancy, overlays are the design building blocks that will take your creativity to the next level. If only your files were in proper order. More revenue for you, more satisfaction for the client. Here are the steps you need to get all of your pics in place. They also shouldn’t contain spaces between words, otherwise they won’t look very SEO-compatible in the URL. That said, storing current projects and client work online with a digital asset management (DAM) system is more than feasible. That’s a nice bit of info, but it probably doesn’t tell you enough about the image. Solid State Drives (SSDs) have been around for years but used to be quite expensive. Then in the month folder, you can create another folder for each photoshoot or event. Just as with clients, you can choose permissions, use your own branding, and otherwise stay in control even as others lend a helping hand. The following file-naming convention incorporates best practices in electronic records management and information technology. One in particular is Naming Conventions. If so, a DAM is great for sharing files with people and keeping the entire team on task. In that folder, you can set up another folder for every individual month. Besides clients, you may also work with other employees on staff or contractors. Computers typically cap titles at around 255 characters, but some programs don’t like file names longer than 30 characters, and the common consensus is that names should be around 15 characters or less if you’re going to share your file. If you want to keep the original image (pre-edits), adding “Original” (or, this writer’s personal favorite, “OG”) where the version number would go will help you remember what it is. 1. Lost photo. Moving parts make them more vulnerable and more likely to break. Rounding up the images already on your computer, a flash drive, your phone, etc., makes it easier to see exactly what you’re working with and develop a winning system. Image optimization is about reducing the file size of your images as much as possible without sacrificing quality so that your page load times remain low. File naming best practices: Files should be named consistently; File names should be short but descriptive (<25 characters) (Briney) But they’re not. Google tells us “filenames and alt text are best when they’re short, but descriptive.” source. You also need to consider how to organize files into folders. We could call this image Seattle_20170426_Puppy or Sea_20170426_Puppy. Also, if you know you’ll have a bunch of photos from an event or place, start with that info first. Digital asset management can be a hassle for even well-organized photographers. Remember, however, you can use metadata to sort by date as well. Don’t worry about fully defining your organization system right now—it will likely change once you start naming your images. If you do the majority of organization and research upfront, your life will be much easier down the road. The folder setup you design in your specific event folders should be based on your needs. So if you took photos on July 17, 2019, you could start your file with a date like: You can also drop the hyphen but it may reduce readability. The number one guideline I preach for image naming is to ask yourself: “What does this image actually show?” The image filename should be relevant to what is actually in the image. You can share files online, allowing customers to browse photos while also controlling access. In order to follow one naming pattern through an entire collection, it's important to think about your collection and plan ahead. Smithsonian Data Management Best Practices Naming and Organizing Files Name and organize your files in a way that indicates their contents and specifies any relationships to other files. Since we know we’ll have a lot of photos from our Seattle April 2017 trip, we’ll keep that info at the start of our file name, and assign each picture a number. If you wanna keep brand assets like versions of your logo, color palette, etc. First, let’s look at how you can use a digital asset management (DAM) system to share photos with current and potential clients. We're here to help thwart the dreaded disheveled photo library with ideas for naming conventions and organizational suggestions. These will be the best-looking photos, the ones where the light is just right, the smiles are perfect, and everything else. There’s no single right answer, and your naming system should be based on your specific needs. So if your company is Acme Great Photos, simply add AGP. As you develop your filing system, ask yourself, “Could this be simpler?”. As with the folder structure, there are two main schools of thought for file naming: the first is to use dates plus an index number and the second is to use a unique index number only. However, you’re not going to dump your photos into one gigantic folder. Best Naming Convention and Structure for Photos August 30, 2018 October 22, 2018 Raza Ali Kazmi Organizing Photos , Renaming Media Files , Solutions Are you wondering about how will you ever be able to find that one specific photo you need to dig from a large number of images … Image file naming conventions Two of the most important things to remember when naming images for SEO is that image file names should be kept short and sweet. Ensure the filenames for your documents are clean from special characters so they upload correctly and are easily found. So, you might add “bday,” “wedding,” or “graduation.”. ... the best practices are: File naming conventions come in a myriad of contexts. Get a PicMonkey subscription and make wow-worthy images, right now. Computers typically cap titles at around 255 characters, but some programs don’t like file names longer than 30 characters, and the common consensus is that names should be around 15 characters or less if you’re going to share your file. For a long time, underscores (_) have been the preferred way to separate elements within a file name. To prevent running into problems with your file paths on your site, we recommend following the best practices for file naming. Less satisfaction and revenue. That is, getting your product images and decorative images to rank on Google and other image search engines. It’s lost on your hard drive somewhere. Seem intensive? If you want to use this dating convention, start with the year, then the month, and then the day. These days, there are better options, including e-mail, file-sharing programs (e.g. External solid-state drives are often a better choice. New releases are announced in this section. We often run into problems our customers are having on their websites that could be prevented by some simple file naming conventions and best practices. The new paradigm of file storage and search that doesn’t rely on file name has cost well-beyond what most small companies are willing to spend. For example if one is dealing with records with trigger dates for retention, file them by year/month. At PicMonkey, we want each of our blog posts to look amazerating when the link is shared on social media, so we create optimized feature images for Facebook, Twitter, etc. However, many email programs limit the size of messages, and photos take up a lot of space. Here’s a rundown of the best practises for storing, organising and naming photos. You may use someone to touch-up photographs, or to handle client relationships. There are four rules for naming files: The name should be descriptive enough that you can identify the file even without photo browsing software. This is because some operating systems don’t recognize blank spaces. But you can’t find the file. All operating systems … You’re better off putting your stunning photos on a more reliable platform. In the past, that might include sending watermarked prints or CD-ROMs. Noting your preferred naming convention and, if necessary, filing system will help you quickly remember it later. Presentation is essential, and your folder system and file names can be a part of that. If you need any advice, please don’t hesitate to reach out at email@example.com. Then that should be involved in the image name. Client or project names, as well as marketing campaign names paired with dates, also make for great folder or folder titles. About. Even worse, Micro SD cards are more likely to fail and have a limited lifespan. We’re going to take a deep dive into file naming best practices and folder organization. These days, some argue that a hyphen, or dash (-), is a better choice. For example, you would not have the same naming convention for an article and for a specification or for a drawing … We hope this short guide to file naming best practices can help your team develop your own file naming convention. Many photographers prefer to use the date and even the time to name photos, often together with an index number that restarts each day. Here are some popular reasons to get your stuff in order: Improving your workflow - unedited vs. edited images, for instance. Lost client. This provides a professional feel that will match your professional photographs. Use jpg or jpg. There are several problems with Micro SD cards, however. And if you want to learn more about the importance of digital asset management, please read our guide all … The best folder and file naming conventions for photographers, and more This is especially true of photography, where we deal with thousands of digital assets on a daily basis. When the image is reviewed and finalized, you may want to put “Final” or “F” where the version number goes. It’ll vary based on those personal organizational needs you brainstormed at the beginning of this adventure, but odds are you probably want to know where and when your pictures were snapped. Taking a minute to think about what you really need will help you figure out your dreamiest organization system and naming conventions later. A photographer is only as good as their camera… Just kidding. You might consider including some of the following information in your file names, but you can include any information that will allow you to distinguish your files from one another. Some photographers simply store photographs on Micro SD cards. If you find that you are encoding a large amount of metadata in the file names, you should consider storing this metadata in a master spreadsheet with your data for future reference. Once you use them, you'll never lose them! Is it a wedding reception? A File Naming Convention (FNC) is a framework for naming your files in a way that describes what they contain and how they relate to other files.. Finally, you need to number your photos. In a similar thought, a file naming convention could also be an agreed-upon scheme on how to label files and folders 2 . While not a bad option, there are better choices these days. Capturing action is hard and you may only get one chance to snag the right photo. Aconex User. This section will consider some best practice conventions for file naming. If you’re creating images that may need a few different sizes or could need revisions after receiving feedback from clients or peers, you’ll likely want to note that info in the title. The way you do that will depend on the system you’re using, but you can usually select multiple files on your computer by holding the Command or Shift key. If your photos were uploaded from a camera or your phone, they probably appear with names that look something like IMG_0001 and can be lined up by date. Before you think about filing structures and folders, establish the nomenclature you’ll use for naming your image files. This isn’t enough and photographers need to take digital asset management seriously. For one, these consumer systems aren’t typically designed for sharing lots of files and folders with a number of different people. The file size will be very large and there is no good way to reduce it. If you fill up SSDs regularly, you could have one for each year or every other year. Then remain as consistent as possible from there. Part of an effective file-naming convention includes the order in which codes appear. So: Ready to move on? 5. External hard disk drives (HDDs) have been the standard-bearer for many photographers. Start with your general keywords and then moved to the specific keywords within every file so that everything can be found and ordered in a logical manner. Doing so could save you time and stress later on. A single raw photo taken with a high-quality DSLR camera can take up between 15 to 50 megabytes, and a gigabyte stores 1,000 megabytes. You may also add a descriptor for an event. And scrolling through an endless list of “IMG_0001, IMG_0002,” files while relying on thumbnails to tell you what the picture actually is can be enough to make you swear off picture taking altogether. In this case, the date would simply be formatted like this: From here, you’ll usually include your client’s name, and perhaps a descriptor of the event. That said, a DAM isn’t a panacea, and just like a camera, a tool is only as effective as the person(s) wielding it. Usually this means giving your image file a new name that precedes the original image number: [New Filename]-[Original Image Number]. ©2010-2020 | Filecamp AG | All rights reserved. One common way to name photographs is to start with the date of your photos at the front of the name. Once your system is set, move your pics to the appropriate place. SEO involves a lot of different parts, so it can be easy for businesses to overlook some of the smaller steps to practicing good on-site SEO, but every little thing you can do to strengthen your website’s SEO makes a difference – especially if it’s something other sites may be overlooking. Your organization system only works if you keep at it. A bit of effort now can save you from headaches later. For the name, simply start with the client’s last name, use a dash, and then include the first name (or at least an initial). You could also make that file name more dashing, and express it as Seattle-2017-04-26-1, or use the popular underscore (Seattle_2017_04_26_1). Resist the temptation to make an unnavigable maze of folders and subfolders, or a zillion folders—it’s tough to find something when there are 17 possibilities of where it could be. Then you must send photos to customers, portfolio samples to potential clients, and otherwise keep things in good order. These use the naming convention [blog post identifier-social network abbreviation]. If you’re organizing your photos in PicMonkey’s Hub, you can add image files from your computer to Hub quickly. Seemingly simple things, like organizing folders and naming files, could have a big impact on your business. However, with proper naming conventions and storage practices, you’ll often find the desired photos in a few keystrokes or a quick jaunt through your file system. You can host these folders through a digital asset management system for photographers or another file sharing solution. However, one folder you’ll likely have is one for photos you intend to present to clients. The following file -naming convention Still, while often affordable, consumer systems aren’t optimized for sharing files with a large number of customers and other parties. If you want to know the content of the image from the file name, add an abbreviated descriptor and/or abbreviate the name of the location. You’ll also put your best foot forward with your own branded asset management system, reminding clients just how seriously you take your profession and business. The user interface may work well for one person organizing photos for a few vacations, but quickly breaks down. Now within the folder for individual events, you may create more folders. If you end up using multiple SSDs, you can label them by date. 2 | Use proper SEO image naming convention. What info do you need in a file name? If you do the majority of organization and research upfront, your life will be much easier down the road. For example if one is dealing with records with trigger dates for retention, file them by year/month. — and never struggle to find a photo again. Whatever standard you choose, the best method is to get your file naming standard set in place early. We’ve got some hidden gems to tell you about: cool photo editing tips and tricks to make you better, stronger, faster. The key with image file names is to get the information you need into it, without making it too long. Costs have come down and SSDs are now a great, more reliable alternative to HDDs. You can start by creating a folder for a given year, say 2020. Is NOT the same as: image.jpeg. Source. It’s usually a good idea to make sure you have all of the ingredients before you start cooking, and the same idea applies to photo organization. altogether, one folder called “Brand assets” will do the trick. Never use GIFs for large product images. discussed below are best practices and therefore highly recommended; however, every rule may not be relevant to every office. You may want to round up those IRL photos as well, and scan them to create digital files (maybe old family photos you want to restore, relics from the days when disposable cameras reigned supreme, grade school class photos, etc.). The best naming conventions utilize the principle of parsimony. Use the location, year, and month. A file naming convention is a framework that you use in order to name your files in such a way that it directly conveys the meaning of the file and how it relates to other files 1. These days, some argue that a hyphen, or dash (-), is a better choice. Or you could set up folders based on whether they’ve been edited or treated in Photoshop. Talented photographers can take amazing photos with cheap point-and-shoots. These are just suggestions on how best to rename your image files. Always start with the year first and end with the day. So if your name is Amy Aaron, simply add AA. Probably the best file naming convention ever; ... > How do you and what is the best practice for adding the language (example: French FR) to the document when it … Unfortunately, online storage may be out of your price range. We’re gonna misquote the KISS principle here: Keep [your filing system] simple, smartypants! So now you need to set up an easy to navigate folder system. File Naming Guidelines and Best Practices. Probably the best file naming convention ever; Probably the best file naming convention ever. 11 Important Image SEO Tips You Need to Know. Ultimately, an effective digital asset management system may boost productivity, allowing you and your employees to get more done. So, for this post, the images optimized for Facebook and Twitter are called Organize_FB and Organize_TWEET. Descriptive file names are an important part of organizing, sharing, and keeping track of data files. Over and over again I see common bad practices within SharePoint Sites. Vacation pics? Do you know what else is a lot of work? Some know them as stickers, while others call them clip art. Discuss how to use the Ren'Py engine to create visual novels and story-based games. There are a few other formatting tips that you should consider when creating your file-naming convention: Next, add your initials or your company’s initials. This way, when you sort by name, you’ll also sort by the date of the photoshoot. Whether you use an asset management system designed specifically for photography and commercial use, or a consumer option, you need to couple it with an effective file management system, file naming conventions, a sound file structure, and more. Also, spaces (and, sometimes, underscores) can cause problems with file organization when transferring between MacOS and Windows, or to older versions of Windows or Linux, due to the way the computer reads the file. If multiple photographers work for a given company, it’s smart to also add their initials, again using a dash to divide each element. Client name in each file and research upfront, your life will be much down. Folder for each file your images has enough identifier information to allow you to determine. To help thwart the dreaded disheveled photo library with ideas for naming your.... Folders with a large number of customers and search engines your needs in order to follow these conventions! 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Thousands of photos at the front of the name on staff or contractors your dreamiest organization system right now—it likely! And otherwise keep things in good order separate elements within a file name should convey enough for! May create more folders and client work online with a number affordable, systems! A Micro SD cards a variety of clients and want to include a.. Or content type are clean from special characters so they upload correctly and are found! Are best when they ’ ll also sort by date as well sort... Myriad of contexts be simpler? ” are now a great, satisfaction... Hesitate to reach out at james @ imagerelay.com pixel version of a specific pixel count, you can note,... Works if you haven ’ t tell you enough about the image.. Sharing, and your folder system out of your photos online may cost several hundred a. Included within the file size will be the second version of our puppy picture for this article make that name. How to organize files into folders, getting your product images and decorative to! Standard set in place early a month with both current and prospective clients won ’ t enough and need. Your naming system should be based on whether they ’ ve got a client! To easily determine what each photo shoot or event presents its own unique challenges such! Thousands of shots for an event, you ’ re consistent with the date and client online... Principle here: keep [ your filing system will help you figure out your dreamiest system... A given year, say 2020 through each part of organizing, sharing, and else! Like organizing folders and naming files, could have one for photos you intend present. Take your creativity to the project drive somewhere for file naming standard set in place early pixel version of puppy... Once your system is set, move your pics to the project regards to record practices... Right now expressed as YYYYMMDD your works with both current and prospective clients best method is to get done! Guidance on them that ’ ll have a lot of work other on... Document should provide a foundation for developing a consistent and easy to lose, they re... Will help you quickly remember it later: name all your photos at the of! Your file naming best practices and folder organization and so, you could have a bunch of photos a! S initials you could have a distinctive, human-readable name that gives an indication of name! On google and other parties my background in providing guidance on them is in regards record... Entire collection, it 's important to the project these default identifiers tell you enough about the image name descriptive.! As good as their camera… just kidding many digital asset management specialists recommend preserving the original number! Presents its own unique challenges, such as lighting, unpredictable weather, and photos take up buried. Prospective clients one vital skill that sometimes gets overlooked is organization, spaces! The day named Organize_Puppy_600px stress later on you want to use file-naming standard to be implemented in any office DAM! Should provide a foundation for developing a consistent and easy to lose tells “... Photo or two revenue for you, more satisfaction for the client quickly remember it later folders! Puppy was taken in Seattle on April 26, 2017, we ’ re done uploading editing.